Case Study: Optimec Systems stays flexible with day-one MRP implementation

High-precision measuring device manufacturer Optimec Systems opted for a day-one MRP system implementation to handle all production and inventory management complexities.

Founded in 2020, Optimec Systems (OSL) is an engineering company producing high-precision optical lens imaging systems. These devices, named is830, are used for taking ultra-fine measurements of contact and intraocular lenses, corneal implants, lens molds, and other similar products. The equipment is used in R&D, quality control, and at multiple points during the lens manufacturing process and is sold domestically and to European, US, and Asian markets.

Cloud-based manufacturing software was a prerequisite from the start

Director of Operations Matthew Cleere knew that production management software was necessary for a starting manufacturing business with an intricate product. With extensive experience in manufacturing and engineering, Matthew had a good idea of OSL’s requirements for production software.

Primary among functionality requirements were efficient stock control, subcontracting, and bill of materials (BOM) management. “Since we outsource many of the components we use, and initially much of the assembly work was also being outsourced, we needed robust stock control to manage subcontractor work and the relatively large number of components, as we have quite complex products,” says Matthew. Finally, a seamless Xero integration was high on the list of requirements, as OSL opted for the accounting platform from the start.

Implementing was simple enough to handle from home

Matthew found MRPeasy after browsing the internet, and it seemed to tick all the boxes. It also promised ease of use, scalability, and a low price point. “I trialled a few other contenders, but MRPeasy’s features generally seemed easier to use, and importing data was very simple.”

The decision was made to commit to MRPeasy back in summer 2020, and as production volumes were low during lockdown, Matthew managed to implement the system remotely over a month and also developed a training plan for employees.

An intuitive system for users with many hats

Regarding key requirements, MRPeasy’s built-in subcontracting functionality quickly proved instrumental in providing OSL with the required level of stock management flexibility. The system also helped optimise stock levels and simplify forecasting.

For small companies, especially those with complex and high-value components, optimising stock levels is crucial for maintaining a balance between cost and lead times. Matthew Cleere explained: “We manufacture on an order-by-order basis, and some high-cost components have long lead times. So, forecasting accuracy—planning production and coming up with an accurate confirmation date, is very important to us. Having that visibility in planning and the ability to stick to quoted order dates is key.”

Matthew notes: “While we don’t have a big product line, we do produce a lot of bespoke automation and optional extras to complement our products. MRPeasy’s ability to manage complex parameterised BOMs saves us a huge amount of time.”

Another surprise benefit has been the intuitive and flexible interface. “MRPeasy has proved intuitive enough that any of our members can complete a wide range of actions without needing to rely on, for example, a procurement manager to book deliveries, etc.” If anyone does get stuck, MRPeasy’s extensive user manual, a special AI assistant trained on the software, or the responsive support ticket system are there to handle any questions that arise.

Understanding software requirements is key for SMEs

Recommending the course of action for other SMEs looking to implement MRP software, Matthew urges to first take time to understand the company’s needs. “The system is very powerful in the sense that it allows for many different ways to get something done and solve the same problem. Thinking carefully about your procedures is crucial,” he says.

On a company-wide level, Matthew also suggests implementing a thorough training plan for employees, so they understand what they are doing and what management needs them to be doing.

Four years on, MRPeasy continues to streamline OSL’s workflows and enhance its production management. Today, MRPeasy effectively handles all of the production and inventory side of the business.